name of the organisation shall be the Australian National Cavy Council,
hereafter referred to as The Council, or ANCC.
The following words used in the Constitution are defined as set
A member of the Council (ie A club or state council).
The executive of the Council made up of delegates and office bearers.
A delegate or office bearer.
AIMS AND OBJECTIVES
To promote the cavy fancy within Australia.
To act as the co-ordinating body for
affiliated clubs and councils.
To set standards and rules in all
matters pertaining to the showing of cavies at National Shows.
To set standards for the judging of
cavies throughout Australia within affiliated clubs.
To provide information and advice on
all matters pertaining to cavies.
Membership shall be open to :
State Cavy Councils
If there is only one member club in a
state then that club shall be considered to be that states council.
All Clubs applying for ANCC
affiliation must be affiliated with an ANCC affiliated State Council in their state, if
before being eligible to affiliate with the ANCC.
All applications for ANCC affiliation
are to include a non-refundable application fee. This
fee to be determined by the
A club or council wishing to become a
member shall apply for membership to the committee in such form as the
directs. The committee shall consider each
application for membership at the ADM (Annual Delegates
and shall accept or reject that application.
Clubs or Councils applying for
membership of the ANCC must submit a copy of their constitution and rules for
approval. This copy must be forwarded to the Secretary not
less than sixty (60) days prior to the ADM to
affiliated clubs for voting on before the ADM. All
Clubs or councils are to supply a list of
their office bearers.
An application for membership can
be refused if the applicants constitution and/or rules is deemed to be in conflict
with the rules and regulations of the ANCC, or if the applicant refuses to abide by these
rules and regulations, this is to be agreed to in writing at the time of applying for
annual membership period shall commence on the first day of the month following the
month in which the
The Council has the right to set or
adjust fees at the ADM.
All members must adhere to the
constitution and rules of the Council.
The clubs and state councils must
submit an annual list of club or council office bearers
judges to the Secretary immediately after their Annual General Meetings and within 30 days
of changes occurring throughout the year.
A state council is to consist of at
least two (2) ANCC affiliated clubs to be eligible for ANCC affiliation.
Only one state council per state is
permitted ANCC affiliation.
The affairs of the Council shall be
managed exclusively by the committee which shall consist of:
Two delegates from each state
The office bearers of the Council
Registrar of Studs
Standards Book Co-ordinator
The state delegates shall be elected
by all the financial members of the state clubs affiliated with the ANCC through that
states council at a council meeting for which due notice has been given in that
state and in accordance with the constitutional requirements of that state council.
If there is no state council on a
state where there are two or more ANCC affiliated clubs, then all financial members of the
clubs affiliated to the ANCC in that state shall elect the delegates to the Council.
Delegates appointed to the Council
will hold the position of state delegate to the Council, for the period from the Annual
Delegates Meeting (ADM) they were elected to attend until an election is held within their
state to elect new delegates for the following ADM. All
state delegates must be financial members of an affiliated club for the duration of their
elected term. If a vacancy occurs then another
delegate is to be appointed by the state concerned.
The Chairman, Secretary, Treasurer
and Registrar of Studs to be elected at the ADM by the state delegates and must be
financial members of an affiliated club for the duration of their terms.
An Honorary Auditor shall be
appointed annually. The Auditor shall not be a
member of the committee but may be a member of a cavy club that is a member of the
Whilst it is preferable for two
different people to hold the positions of Secretary and Treasurer, it is permissible for
one person to hold both of these offices.
The office bearers shall hold office
for the twelve months following the ADM, or unless such time as their successors shall be
elected. Any vacancy occurring during the year
shall be filled at the discretion of the Council. Such
appointments shall run until the next ADM.
Office bearers are entitled to
partake in debate on items of the agenda at the ANCC ADM and are entitled to submit
proposals for the ADM to the Secretary to be distributed and voted on at a National level. Office bearers will not have the right to a vote on
any agenda item or other matter pertaining to ANCC business at the ADM. The Chairman does however have the right to the
casting vote on a tied vote between delegates at the meeting (Clause 6.(e). Office bearers will not be accountable for the
outcome of any decisions handed down by the Council.
If in the view of the Council, any of
the office bearers is unable to adequately carry out the duties of their position, this
view shall be communicated to the other office bearers and all other delegates on the
Council and a postal ballot taken. If the
postal ballot confirms this view, by a simple majority, then the position shall be
declared vacant and filled under the terms of Clause 5.(I).
A Minutes Secretary may be appointed
for the ADM, if it is the wish of the Secretary.
The Council may create Sub-committees as it
thinks fit and shall make rules regulating their appointment, functions and management. Any such sub-committee shall at all times be
subject to the control and direction of the Council.
An ADM shall be held during the
weekend of the National Show.
Authorised proxies will be permitted
to vote when a state in unable to send delegates in person.
The names of the proxy voters to be in the hands of the Secretary, in writing
before the ADM. All proxy votes are to be in
writing, and are to specify the precise intention of the state allocating such authority
on particular items on the agenda. A copy of
such proxy votes is to be in the hands of the Secretary before the ADM.
The quorum for all committee meetings
shall be delegates from at least four states and Chairman in person. If the Chairman is unable to attend, for whatever
reason, the Secretary will ask for an appointee to be elected from the delegates present
at the ADM.
All resolutions and elections shall
(unless otherwise provided) be decided on a simple majority, on the voice or a show of
hands. A secret ballot shall be held on any
item at the request of any delegate or office bearer present.
The Chairman shall have a casting
vote in the case of a tied vote, if the Chairman chooses to do so. The Chairmans casting vote is to be made with
the best interests of the cavy fancy in mind. The
Chairmans vote will be final and no correspondence will be entered into.
Items on which there is a tied vote
and the Chairman chooses not to exercise the right of a casting vote, shall be deemed to
be a defeated motion.
Abstaining vote must be taken as a
non vote. A state may abstain from voting
without prejudice ie. The vote is not to be counted.
Items for the ADM agenda, including
any proposed amendments or additions to the constitution, must be lodged, in writing, with
the Secretary not less than sixty (60) days prior to the ADM. The Secretary shall send all states a list of all
the agenda items for the ADM at least thirty (30) days prior to the ADM.
Any business between ADMs shall be
conducted by correspondence or other approved method.
If a method other than correspondence is used, such business is to be confirmed in
writing to all Council members.
Minutes of the ADM including full
agenda item voting results, are to be forwarded in writing to all affiliated state
councils and clubs not later than sixty (60) days after the meeting.
Delegates are not permitted to vote
as individuals, all voting as intended by the state the delegate is representing. Each state has one vote.
resolutions must be passes by a majority of two thirds of all affiliated states.
These special resolutions include :-
Amendments or additions to the
A change in the Councils name.
A change in the Councils aims
Dissolving the Council and the
distribution of Council funds.
The Councils income shall be
derived from stud registrations, annual fees, monies derived from sales of standards books
and other general fund raising activities.
All funds of the Council shall be
paid into the credit of the Council in a bank or other financial institution as the
Council shall determine from time to time. Such
accounts shall be protected and operated by the Chairman; Secretary and Treasurer. Any two signatures agreed upon by the Council will
No member of the Council, office
bearers or members of a sub committee shall have the right to incur any financial
obligations, or in any way pledge the credit of, or in any way commit the Council to a
contract of any kind, except by resolution of the Council, in accordance with the
The Treasurer shall present an
audited financial report at the ADM. If so
requested by the Council, the Treasurer shall also prepare quarterly financial reports.
The financial year of the Council
shall be from the first day of the month in which the ADM is held until the last day of
the month preceding the month in which the ADM is held.
The Council shall operate a national
registration scheme for studs, so that cavies with pedigree papers can be traced back to
the state and stud of origin.
If any state council or club is found to be not operating within the guidelines
of this constitution, the Council shall discuss this matter with the party involved. Should the state council or club still fail to comply, the Council will have the
right to terminate the membership of affiliation or association.
Rules shall be made as required for
the organisation of the Council.
The Council shall draw up a set of
National Show Rules, which may be updated and amended through the process of the ADM. Such changes not to be implemented until the
following years show.
Such rules shall not be inconsistent
with this constitution.
New or altered rules must be
notified, in writing, to the affiliated clubs, to ensure all clubs get the information. This would normally occur as part of the minutes
of the ADM.
COPIES OF THE CONSTITUTION AND RULES
The Council shall have reproduced
copies of the constitution and rules. These
shall be distributed to the state councils, clubs and judges upon alteration or as
DISOLUTION OF THE COUNCIL
The Council may be dissolved or wound
up by a resolution at a committee meeting called for such a purpose.
If, on the winding up of the Council,
any property of the Council that remains after the satisfaction of debts and liabilities
of the Council and the costs, charges and expenses of that winding up, that property shall
be distributed :-
To another body having similar
objects to the Council; or
for charitable or benevolent
purposes, which, as the case requires shall be determined by resolution of the committee
to plan the distribution of surplus property of the Council.
Constitution August, 2003.
document is copyright. Permission is given to photocopy the original document
only. No part may be reproduced by any other process without written
4. (a) Membership
4. (e) Membership
5. (a) Committee Members
5. (e) Committee Members
8. (e) Finance
adopted, deleted the word Interim